Executive Communications Specialist

September 5, 2026

Other Jobs To Apply

About the position

Our client's Communications team is seeking an Executive Communications Specialist to provide dedicated communications and project management support to the CFO (currently new to the organization) and his broader leadership team. This role sits within the central Communications function — it is not a finance role, and no finance background is required. What matters most is strong executive-level communications experience and the ability to execute polished, high-quality content quickly. This is an individual contributor role reporting into the Senior Director of Internal and Executive Communications. The Specialist will not interact directly with the executive but will execute on communication strategies developed by the internal team.

Responsibilities

Draft first-pass event briefs for the CFO's engagements using existing templates — covering purpose, attendees, talking points, anticipated questions, and desired audience takeaways.
Use Microsoft Copilot and other AI tools to generate first drafts of executive communications, prompts, and content (e.g., drafting fireside chat questions), significantly reducing manual drafting time.
Support the planned launch of a Teams channel for the CFO to communicate with his leadership team — creating executive-level content following the existing internal playbook.
Draft internal posts for the CFO on their internal social/engagement platform, in a style similar to his event briefs.
Build polished PowerPoint presentations and slides to support executive engagements and town halls.
Provide comms and light project management support for a broader change transformation initiative that will roll out in waves, with anticipated content needs at the start of the new calendar year.
Support planning and logistics for town halls, including tracking project steps and coordinating moving pieces.

Requirements

Executive-level communications experience — supporting a C-suite or senior leadership function is required, regardless of specific functional area (finance, HR, legal, etc.).
Strong writing skills with the ability to translate raw information into polished, executive-ready content.
Comfort and proficiency using AI tools (Microsoft Copilot or similar) as part of the drafting workflow — this is a core requirement, not a nice-to-have.
Advanced PowerPoint skills for building executive presentations.
Familiarity with Microsoft Teams; experience creating structured, executive-level channel content.
Event planning / project management experience, particularly around town halls — able to track and manage project steps independently.
Working familiarity with (or ability to quickly learn) Viva Engage and Smartsheet — deep expertise not required, but understanding of how Smartsheet functions for calendar/scheduling purposes is helpful.

Nice-to-haves

Healthcare industry experience (not required).

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...