Receptionist / Office Assistant

September 16, 2026

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Job Summary: PPI Quality & Engineering is seeking a Receptionist / Office Assistant dedicated to handling employee and guest facing duties as well as providing administrative support in a dynamic environment. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic. About the role:

Employment Type: Full-Time Employee

Schedule: Monday–Friday, In Office | 8:00 AM – 4:30 PM or 7:30 AM – 4:00 PM

Hourly Rate: $18-$20 per hour

Roles & Responsibilities

Greet and welcome guests as soon as they arrive at the office
Screen and forward incoming phone calls
Ensure reception and conference room areas are safe, tidy, and presentable
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Restock and maintain organized kitchen/break area
Order office supplies and keep inventory in stock
Create and maintain office documents for general use (directory, floor plan, check log, etc.)
Organize, setup, and tear down luncheons for meetings and small events when needed
Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
Perform expense reporting for executive leadership team on a monthly basis
Perform document verification processes for submittal
Reconcile credit card statements and receipts, investigating and resolving charge discrepancies.
Other administrative duties including but not limited to, data entry, filing, photocopying, and faxing
Any additional support duties as assigned by the Office Manager

Do you have what it takes?:

Required Education / Experience

High School Diploma
Proven work experience as a Receptionist, Front Office Representative, or a similar role
Proficiency in MS Excel spreadsheet and Adobe Acrobat
Experience reviewing invoices for accuracy, completeness, and proper documentation
Experience preparing and processing monthly expense reports
Experience reviewing and verifying documents for accuracy and completeness before submission.
Experience reconciling corporate credit card statements
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance with strong interpersonal skills
Strong written and verbal communication skills
Excellent organizational and time-management skills
Proven experience taking initiative in a dynamic and challenging work environment
Demonstrated ability to maintain integrity and confidentiality

Desired Qualifications

Accuracy and attention to detail
Experience with Deltek Vision and Expensify a plus
Exposure to accounts payable processing
Currency conversion knowledge
Experience with vendor sourcing
Strong multitasking skills with the ability to prioritize tasks without compromising results
A customer service orientation with the ability to be resourceful when issues arise

What can you expect from us in return?:

At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...